Discovering Evidence

Digging for the Truth

5 tools to get at the facts.

Discovery

You have five (5) discovery tools to get evidence into the record:

  • 1. Requests for Admissions
  • 2. Requests for Production
  • 3. Interrogatories
  • 4. Depositions
  • 5. Subpoenas and other Court Orders

Only 5 (not 50 or 500)

They are easy to learn, easy to use, and extremely powerful!

Discovery in this lesson is primarily for civil cases. See lesson on Criminal Defense for criminal discovery tools.

If you have a winnable case, you should be able to win without going to trial, i.e., before trial.

Once the pleadings are closed, you know what the fact issues are. New issues of fact cannot be raised after the pleadings are closed.

You raised fact issues in your pleadings. Your opponent raised fact issues in his pleadings. So, now you know what the fight is about, i.e., what facts you need to prove are true and what facts you need to prove are false.

You do that with your five discovery tools listed above.

You can discover everything you need using just these five tools.

Using your five discovery tools, you can even find facts that are not admissible, so long as your discovery is "reasonably calculated to lead to the discovery admissible evidence". NEVER FORGET THIS!

Discovery unmasks liars. 

Discovery defeats lawyers who try to "hide the ball". 

Use them to:

  • Prove the essential facts you allege in your pleadings.
  • Dis-prove the facts your opponent alleges.

This is your power! It is how you enforce your rights!

What Can Be Discovered?

Binoculars

Anything "reasonably calculated to lead to admissible evidence". That's right. It doesn't have to be admissible in court to be discovered. You can discover almost anything: Toothbrush, broken ladder, copy of a deed or contract, an old shoe, or a rusty hubcap off a 1947 Oldsmobile!

So long as your discovery efforts are reasonably calculated to lead to the discovery of admissible evidence, the court must allow you to go after it!

A letter from Aunt Suzy, though clearly inadmissible hearsay (if offered to prove the truth of what the letter says) is discoverable if it will reasonably lead to discovery of admissible evidence. You may not use it at trial or a hearing, but you can get it and study it if it will lead you to admissible evidence.

Many lawyers don't understand this. Some judges don't understand it. The rules, however, make it crystal clear. Facts sought in discovery need not be admissible in court!

Your opponent will complain, "Objection. The information sought is not admissible!" Expect this. Memorize the official discovery rules in your jurisdiction. Be prepared to cite them for the judge.

Rule 26 of the Federal Rules of Civil Procedure says, "Relevant information need not be admissible at trial if the discovery appears reasonably calculated to lead to the discovery of admissible evidence."

Got it?

Planning

Planning

Though you have five "types" of discovery tools, the number of times you can use each of those tools is limited, so do not use your precious discovery tools to get at  stuff unless it will ...

  • Tend to prove facts alleged in your pleadings
  • Tend to dis-prove facts alleged in your opponent's pleadings
  • Lead to the discovery of facts that may do either of those two things.

Those are the only facts that matter. No other facts matter. Your opponent will try to bring in other facts to fill the courtroom with smoke & mirrors. Don't put up with it. Don't you do it, either! Stick to the facts alleged in the pleadings!

Make a list of the essential facts alleged by your pleading and your opponent's pleadings.

Make this list! It is your discovery map. It will keep you from chasing rabbits.

There's no point seeking facts that won't tend to prove or disprove at least one essential fact alleged in the combined pleadings.

Make the list!

Then, for each fact in your list, choose from your five discovery tools which can best get facts that will lead to the admissible evidence you need to prove or disprove each such fact.

Don't be lazy. Make the list!

Prepare for battle!

Written v. Spoken

Speaking

Discovery comes in two flavors: written and spoken.

Written discovery includes:

  • Portions of pleadings used for discovery
  • Requests for Admissions
  • Requests for Production
  • Interrogatories
  • Subpoenas for Documents and Tangible Evidence

Spoken discovery includes:

  • Live testimony at Depositions
  • Live Testimony at Hearings
  • Live Testimony at Trial

Use written discovery tools first. Postpone spoken discovery until you learn all you can with written discovery.

  • Written discovery can be carefully worded to get exactly what you want.
  • Spoken discovery can go off the rails with your opponent interrupting with curve ball objections you can dodge if you already have facts in hand from results of your written discovery tools.

Stupid lawyers take depositions before using written discovery.

Don't be like stupid lawyers. Use written discovery tools before taking depositions or interrogating witnesses, so you know as much as possible about the facts. Then, when you are questioning witnesses at deposition, hearings, or trial you can ask questions about those facts you already know.

For example, if one of your opponent's responses to your initial set of interrogatories revealed the identity of a non-party having knowledge of some matter critical to the case, you take that person's deposition to see what is known. If you didn't know that person existed, you might lose your case by missing the advantage of his testimony.

Use written discovery until you have as much information as you can get. In many cases I handled for my clients, written discovery put my opponent in such a tight box that they settled before trial.

Powerful stuff if you use it the way I teach.

Once your opponent answers in writing he cannot retract what he said. He might complain he didn't understand a spoken question asked at a deposition or hearing, but that won't get him far if his answers are written responses to your initial discovery requests.

Never take depositions until you know what your opponent knows. In most jurisdictions, you can only depose someone once. So know as much as you can before taking depositions.

Requests for Admissions

Jurisdictionary01

This is your most powerful discovery tool.

Requests for admissions are like leading questions, and leading questions are the most powerful tool in your litigation arsenal.

Force your opponent to admit things!

One of the special things about requests for admissions (that isn't true about your other discovery tools) is if your opponent fails or refuses to admit some fact you request, you can move the court to have that fact admitted for all purposes.

This cuts two ways, however, so don't be late or refuse to respond to your opponent's requests for admissions, or what he requests you to admit will be treated by the court as if you admitted!

Another special thing about requests for admissions is your ability to attach exhibits (e.g., copies of documents, labels from tomato juice cans, almost anything you can think of) and force your opponent to admit things about those exhibits. A bit of thinking on your part will reveal just how powerful this can be.

Each item requested should be in a separately numbered paragraph (as you learned in my classes on Pleadings). That way your opponent is required to respond to each separate numbered paragraph and not respond with a "broad stroke" as crooked lawyers will attempt if you allow it!

Each request is a simple statement, not a question.

The following sample shows how the preamble makes the request for each separate numbered statement to be admitted or denied.

IN THE THIRTIETH JUDICIAL CIRCUIT COURT
IN AND FOR SUNSHINE COUNTY, FLORIDA

PETER PLAINTIFF,

Plaintiff,

v. DANNY DEFENDANT,

Defendant.

____________/

Case No. 2012-123

Judge Benchpounder

REQUEST FOR ADMISSIONS

PLAINTIFF Peter Plaintiff requests Defendant Danny Defendant to admit the truth of the following statements of fact:

1. You were employed by Plaintiff to deliver grapefruit.

2. You were allowed to use Plaintiff's grapefruit delivery truck.

3. On 17 May 2012 you signed a document in the presence of Plaintiff who also signed the document in your presence.

4. You received $3,000 from Plaintiff on 17 May 2012.

RESPECTFULLY SUBMITTED this ___ day of ____________ 2012.

Peter Piper, Petitioner

[ Certificate of Service ]

 

And when you wish to force your opponent to admit the content or authenticity of documents or other things, you can use a request for admissions with attached exhibits.

IN THE THIRTIETH JUDICIAL CIRCUIT COURT
IN AND FOR SUNSHINE COUNTY, FLORIDA

PETER PLAINTIFF,

Plaintiff,

v. DANNY DEFENDANT,

Defendant.

____________/

Case No. 2012-123

Judge Benchpounder

REQUEST FOR ADMISSIONS

PLAINTIFF Peter Plaintiff requests Defendant Danny Defendant to admit the truth of the following statements of fact:

1. The document attached as Exhibit A accurately states Rule 1.370 of the Florida Rules of Civil Procedure.

2. The document attached as Exhibit B accurately states the entire contents of a written contract dated 17 May 2012 and signed by you.

RESPECTFULLY SUBMITTED this ___ day of ____________ 2016.

Peter Piper, Petitioner

[ Certificate of Service ]

 

Your opponent's admissions become part of the court file and can be relied on at hearings or trial without further proof or testimony whatsoever.

Requests for admissions must be admitted or denied in good faith, not hedged or converted into an argument. Denials must be specific, i.e., they must speak straight to the matter, not beat around the bush. Objections must be explained in detail.

Write your items carefully so it is impossible for your opponent to object in good faith.

If you know a denial or objection is fraudulently given, get mileage out of it by using your other discovery tools to prove your opponent is a liar. Proving your opponent is a liar puts you well on your way to a quick and favorable judgment!

This is your most powerful discovery tool.

This video shows Dr. Graves arguing against the Florida Bar at a hearing before The Florida Supreme Court to preserve your unlimited right to use requests for admissions.

See how little regard the Court gave to the issue and watch for the pregnant pause when I talked about how lawyers try to limit your ability to get evidence in the record before your pockets are drained dry! Hover over the video to see the controls.

There is a link below that you can share with everyone who cares about giving our courts back to the People!

Requests for Production

Jurisdictionary01

Your opponent can be required to provide you with almost anything!

The rules are your friend. If what you seek is "reasonably calculated to lead to the discovery of admissible evidence", you get it or you appeal!

It could be a notebook, cancelled check, toothbrush, broken ladder, or anything "reasonably calculated to lead to discovery of admissible evidence".

Don't take no for an answer!

Push!

You will learn how to compel your opponent to respond to your discovery requests in my Compelling Hidden Evidence class later on.

They must produce.

If they don't produce, move the court to strike their pleadings, dismiss their case, or have them held in contempt of court and thrown in jail! Too many brave men and women died for your right to get discovery in court! Think of them and fight for your rights!

In jurisdictions where interrogatories are limited in number (i.e., written questions your opponent must answer under oath) you can get many useful facts by requesting documents like a drivers license, birth certificate, property deed, or other such record to get essential facts without wasting valuable interrogatories. (Interrogatories explained in next section.)

If your opponent is claiming physical injuries, hospitalization expenses, lost wages, and such like damages, request production of their medical records, invoices of health care providers, cancelled checks paid to health care providers, payroll records, and any other document or thing that might reasonably lead to discovery of evidence of his actual losses.

More than one set of requests for production may be served. You're not limited to just one bite at this discovery apple. The number of discovery requests is limited by the rules and varies between jurisdictions, so check your local official rules so you don't exceed the number allowed.

Be specific with requests. Describe the document or thing precisely to give your opponent no wiggle room. Limit requests in time and place (e.g., instead of asking for all banking records, ask for only those relevant to the essential facts alleged in the pleadings).

Be exact. Pin your opponent. Get the documents and things you need.

If you are seeking facts within a particular period of time, bracket the time with starting date and ending date and thereby get past the all-too frequent objection, "Overbroad, vague, etc."

Don't be overbroad or vague.

Be specific.

Say precisely what you want.

This form is similar to a request for admissions but, rather than asking responding party to admit, it asks responding party to produce.

Here's an example.

IN THE THIRTIETH JUDICIAL CIRCUIT COURT
IN AND FOR SUNSHINE COUNTY, FLORIDA

PETER PLAINTIFF,

Plaintiff,

v. DANNY DEFENDANT,

Defendant.

____________/

Case No. 2012-123

Judge Benchpounder

REQUEST FOR PRODUCTION

PLAINTIFF Peter Plaintiff requests Defendant Danny Defendant to produce for inspection and copying the originals of the following documents and things at the offices of Plaintiff or such other place as the parties may hereafter agree.

1. All corporate records of Grapefruit Delivery Corporation identifying officers and directors actively engaged in the business from 17 May 2012 to the present.

2. All records of money or other consideration received by you for sale or delivery of grapefruit from 17 May 2012 to the present, including but not limited to invoices and bank statements.

RESPECTFULLY SUBMITTED this ___ day of ____________ 2012.

Peter Piper, Petitioner

[ Certificate of Service ]

 

Interrogatories

QuestionMark

Don't let the long word mislead you.

Interrogatories are nothing more than written questions your opponent must answer in writing and under oath.

Once again.

They are simply written questions your opponent (not his lawyer) must answer in writing and under oath.

They are powerful tools. Don't waste any on trivia.

They can be direct questions (e.g., "How many firearms do you own?) or commands (e.g., "Describe all firearms you own by manufacturer, caliber, model, and location.") Commands get more information than direct questions.

A question I usually ask first is, "Identify all persons known to have any knowledge of the facts alleged in your pleadings and with regard to each provide their full name and, if known or available to you through the exercise of reasonable diligence, residence and business address, phone numbers, aliases, and all other information reasonably necessary to identify each such person." You will get blowback on this, but it opens the door and will get the information you need once you begin the process explained in my class on Compelling Hidden Evidence.

The official Rules of Civil Procedure may limit the total number of interrogatories you can use, so check your official rules before beginning so you know how many you may use. You will likely not get any extras.

Get to the point. Be direct. Use simple language.

Ask only questions that will lead you to the essential facts alleged in the pleadings, because no other facts matter!

Stupid lawyers use interrogatories to get facts they could better obtain with requests for admissions or requests for production. If you wish to know where your opponent resides, for example, you could waste a valuable interrogatory to ask or you could request production of his drivers license or other documents to get that information.

If you wish to establish that your opponent was at a particular place at a particular time, you could request him to admit he was there or request copies of hotel or restaurant receipts for that time period, instead of using a valuable interrogatory.

Don't waste your interrogatories!

Pin your opponent. Focus!

And make sure your opponent signs the answers under oath, not his attorney. Interrogatories must be answered by the person to whom they are addressed.

Don't immediately use all that the rules allow. Save a few until just before trial to close any remaining gaps in your discovery.

Ask in such a way that only ONE answer is possible (i.e., the answer you want).

Here's an initial set of interrogatories.

IN THE THIRTIETH JUDICIAL CIRCUIT COURT
IN AND FOR SUNSHINE COUNTY, FLORIDA

PETER PLAINTIFF,

Plaintiff,

v. DANNY DEFENDANT,

Defendant.

____________/

Case No. 2012-123

Judge Benchpounder

FIRST SET OF INTERROGATORIES

PLAINTIFF Peter Plaintiff propounds the following interrogatories to Defendant Danny Defendant.

1. List the names, addresses, and telephone numbers (if known) of all customers to whom you sold or delivered grapefruit from 17 May 2012 until the present, listing also the gross revenues received from each such customer.

2. List the names, addresses, and telephone numbers (if known) of all persons having any knowledge of your sales of grapefruit from 17 May 2012 through the present.

3. List the names, addresses, and telephone numbers (if known) of all persons you intend to call as witnesses at trial in your defense.

4. List the names, addresses, and telephone numbers (if known) of all persons holding shares in Grapefruit Delivery Corporation at any time from 17 May 2012 to present.

RESPECTFULLY SUBMITTED this ___ day of ____________ 2012.

Peter Piper, Petitioner

[ Certificate of Service ]

 

Note use of specific dates to pin answers, instead of giving wiggle-room to object!

Depositions

MenArguing

Now's your chance to put your opponents and/or potential witnesses in the hot seat, have the oath administered, and ask them questions face-to-face.

If you've done what I teach you will have responses to your written discovery requests at hand and use them during the questioning. For example, if the deponent says "Red" to a question he said "Green" to in response to one of your interrogatories, you've caught him in a lie and can dig more deeply to get at the truth!

Depositions are usually taken at a court reporter's office but may be taken at the witness' office or even in front of a judge. The deponent (i.e., deposition witness) is placed under oath and responds to questions from both sides (both have the right to be present). Depositions may be taken at a location thousands of miles away using today's technology. Everything spoken is recorded and, in some special situations, a videographer may be hired to film the proceedings.

Your goal is to ask questions that will get at facts that are "reasonably calculated to lead to the discovery of admissible evidence" and, of course, what you're after is to prove or disprove what was alleged in the pleadings, because nothing else matters.

The same rules for direct examination and cross examination explained earlier are observed, but it's up to you to hold the line. Your opponent will try to see how much he can get away with, impermissibly cross-examining his own witness, for example, if you don't object.

Every spoken word is recorded, so be on guard to prevent interruptions or allowing more than one person to speak at-a-time, because the court stenographer cannot write down everything when more than one person is speaking. If the chatter cannot be captured by the stenographer, bad things can happen later when your opponent argues about what was actually said.

If your opponent or the witness does anything non-verbal, like drumming his pencil on the table or making threatening faces, this is easily fixed by saying, "Let the record reflect Mr. Dirtbag is drumming his pencil on the table and making threatening faces." That fixes that!

You are in control.

The court stenographer can (if you need, but you don't always need) create a deposition transcript that you can file with the clerk before trial to prevent parties and witnesses from later changing their stories.

Depositions let you control what people are going to say at trial (if you don't win before trial using my tactics). If they tell a different tale in court, you have the transcript of their prior sworn statements to wave in their face and discredit their trial testimony for the jury to see them for the liars they are.

"Were you lying then, or are you lying now?"

Don't take depositions until you know enough about the case to do a thorough job of questioning your deponents. If you don't yet know what your opponent's case is about, you can't know what questions to ask at a deposition. Winners do not rush to deposition! Winners get all the evidence they can using written discovery before taking depositions. Indeed, if you do as I teach you may not need to take depositions. They are expensive and time consuming.

In most jurisdictions you only get one bite at the deposition apple. You cannot depose someone again and again.

Statements made at a deposition are admissible at trial, because they were made under oath in the presence of a certified court stenographer!

There is nothing you can ask a witness at trial that you cannot ask the witness at a deposition before trial.

You should be able to win any "winnable" case before trial.

Do NOT write the questions you intend to ask! Just list the essential fact elements that were alleged in the pleadings and use your list to guide your deposition questions. Following a written script leaves no flexibility to adjust to the deponent's testimony. Know what facts you need, then trust your questions to fit the answers.

Don't be bullied by your opponent. Don't be bamboozled by an intimidating lawyer. Protocols for examining deponents are looser than at trial where Evidence Rules are strictly enforced, but civility and order remain imperative. If the other side begins to badger or object
to every question you ask, request a conference outside the room where the deponent cannot hear, then tell your opponent you will phone the judge if he doesn't back off and settle down. That usually does the trick.

If the other side continues to abuse the rules, say, "Let the record reflect that this deposition is terminated at the time I can file my Motion for an Order Controlling Deposition and have the assigned judge Order this deposition to resume with civility according to the rules." This will teach your opponent to behave himself.

When your motion is granted, resume the deposition.

Depositions are powerful tools if rightly used. They can also be an unnecessary waste of time and money.

Be polite, but don't get pushed around.

Here is a form to set the date, time, and place for a deposition.

IN THE THIRTIETH JUDICIAL CIRCUIT COURT
IN AND FOR SUNSHINE COUNTY, FLORIDA

PETER PLAINTIFF,

Plaintiff,

v. DANNY DEFENDANT,

Defendant.

____________/

Case No. 2012-123

Judge Benchpounder

NOTICE OF TAKING DEPOSITION

YOU ARE HEREBY NOTIFIED that the undersigned will take the deposition of Peter Plaintiff at the offices of Esquire Deposition Services, 515 North Flagler Drive, West Palm Beach, Florida 33401 (800-330-6952) at 9:30 a.m. on 12 June 2012.

This deposition is for discovery and for use at hearings and at trial.

TIME RESERVED is six (6) hours.

GOVERN YOURSELVES ACCORDINGLY.

Danny Defendant, Defendant

[ Certificate of Service ]

 

Subpoenas and Court Orders

Jurisdictionary01

Subpoenas are court orders commanding a non-party to do something. A subpoena can command a non-party to appear for a trial, hearing, or deposition. It can command a non-party to bring certain documents or things (subpoena duces tecum).

The order can command anyone to give you access to inspect property.

The uses are limited only by the scope of discovery, i.e., anything "reasonably calculated to lead to the discovery of admissible evidence". They are as widely varied as your imagination.

You can obtain bank records, require the President of the United States to appear for questioning, or command the local school board to explain its curriculum policies.

The opening words of a subpoena are, "YOU ARE COMMANDED".

Court orders are law! Judges can send violators directly to jail without a trial!

Consult local rules for how to obtain and serve subpoenas.

Filing Your Evidence

Filing

After getting the evidence you need, you must make certain that evidence gets in the court file.

For example, your opponent may have admitted something important at a deposition, but if the official deposition transcript doesn't get in the court file, it won't be seen by an appellate court if you must appeal.

If your opponent produces documents that support your case, but those documents remain in your file, they will never been seen by an appellate court.

Always consult local rules before filing anything (some courts have different ways of doing things) but the principle demonstrated here will put you on the right path.

Once a case is closed it's too late to add anything. If you must appeal, you need all your essential evidence to be in the court file before the case is closed.

One way to do this is with a Notice of Filing.

Notice that copies of the originals are filed. If there is any question as to the authenticity of copies, you can sort that out with originals later on.

Never send originals by postal mail.

The following is an example of a Notice of Filing.

IN THE THIRTIETH JUDICIAL CIRCUIT COURT
IN AND FOR SUNSHINE COUNTY, FLORIDA

PETER PLAINTIFF,

Plaintiff,

v. DANNY DEFENDANT,

Defendant.

____________/

Case No. 2012-123

Judge Benchpounder

NOTICE OF FILING

PLAINTIFF Peter Plaintiff hereby gives notice of filing the following documents attached as exhibits numbered as follows:.

1. Copy of transcript of 12 February 2020 deposition of Danny Defendant.

2. Copy of documents provided to plaintiff in defendant's response to plaintiff's First Request for Production.

3. Copy of defendant's sworn written response to plaintiff's First Set of Interrogatories.

Peter Piper, Petitioner

[ Certificate of Service ]

 

Conclusion

Conclusion

Clever discovery using your five discovery tools tactically wins cases.

Discovery begins with your initial pleadings. In some jurisdictions you can serve (and file) your three written discovery requests along with your initial pleadings.

Then, after you have responses to and have exhausted the power of your three written discovery requests, you can take depositions, serve subpoenas, and use court orders to get the rest of what you need to win.

Discovery proves the allegations of fact in your own pleadings.

Discover disproves the allegations of fact in your opponent's pleadings.

Powerful stuff when used tactically as taught in this lesson!

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